What is it?

Dictate in Microsoft 365 is a speech-to-text functionality that enables voice input through a microphone, converting spoken language into text within Microsoft 365 applications such as Word, Outlook, OneNote, and PowerPoint. The feature leverages advanced speech recognition technology and supports multiple languages for accurate transcription.

What is its purpose?

The purpose of Microsoft 365's Dictate tool is to provide a hands-free, efficient way to create text by converting spoken words into written content across various Microsoft 365 applications, such as Word, Outlook, OneNote, and PowerPoint. It is designed to enhance productivity by allowing users to quickly generate text, manage documents, and compose emails without needing to type. The tool is especially beneficial for people with physical disabilities, offering an alternative to traditional typing, but it can also be useful for anyone looking to speed up their workflow or take notes more easily. 

How do I use it?

To enable dictation in Microsoft 365 applications, simply click the microphone icon, usually found on the 'Home' tab. Once activated, speak into your microphone, and your speech will be transcribed into text in real time. You can also dictate punctuation by saying words like "period," "comma," or "exclamation mark." The text can be edited while dictation is ongoing or after you stop speaking, allowing for easy adjustments and corrections.

Check out the detailed instructions for Microsoft 365 applications including Word (application), Word (web), OneNote, OutLook, and PowerPoint.

Why would I use it?

Dictating your thoughts can be a great option if you're unable to type or want to reduce the amount of typing you do. It's also an effective way to quickly capture ideas by simply speaking them aloud, allowing you to get your thoughts down without interruption or delay.